1. What Information Do We Collect? When you visit our website you may provide us with two types of information: personal information you knowingly choose to disclose that is collected on an individual basis and website use information collected on an aggregate basis as you and others browse our website.
2. Personal Information You Choose to Provide We may request that you voluntarily supply us with personal information, including your email address, postal address, home or work telephone number and other personal information for such purposes as correspondence or participating in online surveys. If you choose to correspond with us through email, we may retain the content of your email messages together with your email address and our responses. We provide the same protections for these electronic communications that we employ in the maintenance of information received by mail and telephone.
3. Website Use Information Similar to other websites, our site may utilize a standard technology called "cookies" (see explanation below, "What Are Cookies?") and web server logs to collect information about how our website is used. Information gathered through cookies and server logs may include the date and time of visits, the pages viewed, time spent at our website, and the sites visited just before and just after ours. This information is collected on an aggregate basis. None of this information is associated with you as an individual.
4. How Do We Use the Information That You Provide to Us? Broadly speaking, we use personal information for purposes of administering our nonprofit activities, providing service and support. Occasionally, we may also use the information we collect to notify you about important changes to our website, or new things we think you may find valuable.
5. What Are Cookies? Cookies are a feature of web browser software that allows web servers to recognize the computer used to access a website. Cookies are small pieces of data that are stored by a user's web browser on the user's hard drive. Cookies can remember what information a user accesses on one web page to simplify subsequent interactions with that website by the same user or to use the information to streamline the user's transactions on related web pages. This makes it easier for a user to move from web page to web page and to complete commercial transactions over the Internet. Cookies should make your online experience easier and more personalized.
6. How Do We Use Information Collected From Cookies? We use website browser software tools such as cookies and web server logs to gather information about our website users' browsing activities, in order to constantly improve our website and better serve our users. This information assists us to design and arrange our web pages in the most user-friendly manner and to continually improve our website to better meet the needs of our users and prospective users. Cookies help us collect important business and technical statistics. The information in the cookies lets us trace the paths followed by users to our website as they move from one page to another. Web server logs allow us to count how many people visit our website and evaluate our website's visitor capacity. We do not use these technologies to capture your individual email address or any personally identifying information about you.
7. Notice of New Services and Changes Occasionally, we may use the information we collect to notify you about important changes to our website or things we think you will find valuable. As a user of our website, you will be given the opportunity to notify us of your desire not to receive information by clicking on a response box when you receive such an email or by sending us an email request.
8. How Do We Secure Information Transmissions? When you send confidential personal information to us on our website, a secure server software which we have licensed encrypts all information you input before it is sent to us. The information is scrambled en route and decoded once it reaches our website. Other email that you may send to us may not be secure unless we advise you that security measures will be in place prior to your transmitting the information. For that reason, we ask that you do not send confidential information such as Social Security, credit card, or account numbers to us through an unsecured email.
9. How Do We Protect Your Information? Information Security -- We utilize encryption/security software to safeguard the confidentiality of personal information we collect from unauthorized access or disclosure and accidental loss, alteration or destruction. Evaluation of Information Protection Practices -- Periodically, our operations and business practices are reviewed for compliance with organization policies and procedures governing the security, confidentiality and quality of our information. Employee Access, Training and Expectations -- Our organization values, ethical standards, policies and practices are committed to the protection of user information. In general, our business practices limit employee access to confidential information, and limit the use and disclosure of such information to authorized persons, processes and transactions.
10.How Can You Access and Correct Your Information? You may request access to all your personally identifiable information that we collect online and maintain in our database by emailing us using the contact form provided to you within the site structure of our website.
11.Do We Disclose Information to Outside Parties? We may provide aggregate information about our website traffic patterns and related website information to our affiliates or reputable third parties, but this information will not include personally identifying data, except as otherwise provided in this privacy policy.
12.What About Legally Compelled Disclosure of Information? We may disclose information when legally compelled to do so, in other words, when we, in good faith, believe that the law requires it or for the protection of our legal rights.
13.Permission to Use of Materials The right to download and store or output the materials in our website is granted for the user's personal use only, and materials may not be reproduced in any edited form. Any other reproduction, transmission, performance, display or editing of these materials by any means mechanical or electronic without our express written permission is strictly prohibited. Users wishing to obtain permission to reprint or reproduce any materials appearing on this site may contact us directly.
Principles
● To maximize the impact of the NLH ministry.
● To be knowledgeable of, and adequately compliant with, IRS rules and regulations and
known best practices to support the tax deductibility of donations.
● To consider restrictions and preferences expressed by donors to the extent allowable
and practical.
Policies (Numbered for Reference Only)
1. Standard Statement and Reference. The following statement will be used on all relevant donations (including those formerly referred to as trip “payments”) and fundraising materials: New Life for Haiti is an Illinois not for profit corporation recognized by the IRS as a 501(c)(3) organization.
2. Donations Irrevocable. Tax-deductible contributions must be irrevocable; therefore, all donations are non-refundable and non-transferable.
3. Unrestricted and Restricted Donations. New Life for Haiti gratefully accepts contributions to support our overall ministry and also recognizes the desire by some donors for NLH to restrict the use of their donations to specified purposes, such as particular mission trips, relief efforts, or other important causes. Restricted donations are used to support the purpose for which they were originally intended until that purpose has been satisfied. After which, any excess funds are used to further the ministries of NLH.
4. Applicability of Donor Restrictions. NLH strives for transparency and clarity in our materials and communications with our staff and deputized fundraisers. Unless donor restrictions are specified, donations will be available to impact every aspect of NLH’s overall mission. When a donor requests to restrict a donation to a specific purpose, NLH shall use all reasonable efforts to follow the donor’s intent. However, a donation restricted only for the personal benefit of, or use by, an individual is not tax deductible and therefore such restriction cannot be accepted.
When considering whether to accept a restricted donation, the organization will consider the following factors:
All decisions to solicit and/or accept restricted donations will be made by the Executive Committee of the Board in consultation with the Executive Director. The primary consideration will be the impact of the restricted donation on the core mission of New Life for Haiti. Restrictions on Donations — New Life of Haiti will not accept restricted donations that
(a) would result in New Life of Haiti violating its corporate charter,
(b) would result in New Life of Haiti losing its status as an IRC § 501(c)(3) not-for-profit organization,
(c) are too difficult or too expensive to administer in relation to their value,
(d) would result in any unacceptable consequences for New Life of Haiti, or
(e) are for purposes outside New Life of Haiti’s core mission.
(f) any donation that is deemed inappropriate
5. Deputized Fundraising. NLH utilizes the accepted practice called “deputized fundraising” to raise donations to support many of our activities. Individuals, who desire to participate in mission trips, to join NLH staff, or to be involved in other projects, programs or activities (collectively “purposes”), become fundraisers for NLH with the intention of participating, under NLH’s direction, in carrying out the purpose(s) for which they are appealing for donations. It is acceptable practice to agree on and monitor success toward individual and project fundraising goals. However, as the qualified “charity,” NLH must maintain discretion and control over the use of all tax-deductible contributions, without any obligation to directly benefit the fundraiser or any other individual.
6. Deputized Fundraising – Excess Funds. Donations in excess of the individual goal for a deputized fundraiser, regardless of the reason for the excess, are used to support the mission trip or other purpose for which they were originally intended until that purpose has been satisfied; after which, any excess funds will be used for other purposes consistent with NLH’s ministries.
7. Deputized Fundraising – Reporting. Donations expressing a preference for a particular deputized fundraiser are accumulated in a fundraising summary to communicate progress toward each person’s fundraising goal. The fundraising summary is for informational purposes only and shall in no way be interpreted to indicate that fundraisers or donors may exercise any rights to or control over the amounts reflected in these fundraising summaries.
8. Deputized Fundraising In those cases where a participant fails to meet fundraising goals for a trip or other activity by the pre-communicated deadlines, NLH reserves the right to exclude a participant from a trip or activity and utilize the funds raised by the individual for other ministry purposes
9. Reporting to Donors. Donors will receive acknowledgements during the year confirming the amounts and dates of gifts, as well as calendar year-end tax receipts documenting such gifts as deductible contributions for income tax purposes. Each donor is advised to consult his or her personal income tax advisor for the applicability of such contributions in his or her own circumstances. See also IRS Publication 526 Charitable Contributions.
11. Deputized Fundraising for Short-Term Trips. NLH encourages the raising of funds through participants’ churches. However, in some cases, we recognize that participants and/or their supporters may desire to have contributions by donors made directly to NLH in a manner that will allow those supporters to receive a tax receipt for a “contribution” to NLH. In order to do this, such contributions must follow all of the same policies for deputized fundraising as described herein, including being irrevocable, non-refundable, and non-transferable. NLH must retain the ultimate discretion as to the application of those funds, even though a preference for support of the participant the donor identifies may be considered.
12. Donations by Donors Located Outside the United States. NLH year-end tax receipts are intended to confirm tax-deductibility only as it applies in the U.S. and its territories. Donors based outside the U.S. should consult with a qualified advisor regarding the country.
